The 3 Phone Apps I Use to Run My Biz on the Go
As entrepreneurs, we live fast-paced lives especially when you’re juggling family, pets, aging parents, and oh yeah… a business! If you’re like me, you’re constantly on the move. Whether I’m in sneakers or heels, I need to run my life and my business from the palm of my hand.
Let’s be real. Our phones aren’t just accessories anymore. They’ve become our business lifelines, our mini-offices… and yes, even our bathroom companions (don’t pretend yours hasn’t been in there too).
So if you’re wondering how to start a profitable senior concierge business or are already managing one, these 3 apps are absolute game changers. They allow me to stay productive, connected, and organized no matter where I am.
1. MileIQ: For Mileage Tracking
One of the most overlooked business expenses? Mileage.
As you grow your concierge business especially if you’re running errands for seniors or attending networking events accurately tracking your miles is a MUST. Whether it’s a trip to the pharmacy for a client or your local Chamber of Commerce meeting, those miles count.
That’s where MileIQ comes in.
MileIQ automatically logs your drives and tracks your mileage without lifting a finger. No more notebooks or messy spreadsheets. It’s IRS-compliant and helps you get every dollar you’re owed come tax season.
NINJA Tip: If you use Outlook 365, you get MileIQ for free. Just log in with your Microsoft account and start tracking BOOM!
2. Slack: My Team Communication Superpower
I used to hate learning new apps (seriously it gave me tech-induced anxiety), but Slack? Life. Changing.
We use it for almost everything:
Daily updates
Weekly huddles
Project convos
One-on-one chats
Even working with my freelance contractors
Slack has reduced our emails by 90%. It keeps my business humming, even when I’m at the dog groomer or picking up dinner. If you’re building a business helping aging parents or managing a team that supports seniors, this app keeps everyone connected and on task.
Curious about how other tools support business flow? I shared more in this blog post about my weekly business tools.
3. Asana: Task + Project Management Magic
Want to know how I keep track of everything from onboarding new clients to changing batteries in the smoke detectors for a client every 6 months? Two words: Asana.
This app is my go-to for:
Creating recurring tasks
Delegating to team members
Tracking client projects
Documenting systems and SOPs
Managing a senior concierge business means juggling LOTS of moving parts. Asana ensures you don’t miss a beat or a birthday card, medication reminder, or grocery list.
And yes… when you check off a task, magical unicorns fly across the screen. Don’t believe me? Try it
Also, if you’re just getting started and wondering what services to offer as a senior concierge, Asana can help you brainstorm, plan, and execute them all efficiently.
BONUS: Castbox for Podcasts on the Go
Look, I was late to the podcast party. But once I discovered how much free inspiration and training were out there, I was hooked.
If you’re team Android like me, try Castbox. It’s super user-friendly and perfect for those long drives between client visits or errands.
I fell in love with podcasts back in 2018 on a 3.5-hour drive to my beach house. I had to replace my old CDs because, well… my “cool” new car didn’t have a CD player. But now I wouldn’t go back. Podcasts have become a must-have part of my entrepreneurial journey.
Looking for ways to avoid overwhelm and turn busywork into productive time? I shared more insights in this post on boosting financial productivity.
Final Thoughts
These 3 apps MileIQ, Slack, and Asana are my ride-or-die tools for running my business from the road. Whether I’m grocery shopping for a client, managing a team meeting, or documenting how we onboard new clients, these apps help me stay focused and efficient.
If you’re serious about how to start a profitable senior concierge business, these are the kinds of tools that can make your life easier and your business more scalable.
And don’t forget, you can dive deeper into planning your service offerings in this blog post about choosing the right services.
Need more tools or planning tips?
Check out my full list of best tools for better business planning to get started on the right foot.
Let me know which app you’re going to try first! Or drop your favorite productivity app in the comments. I love discovering new tools from my community
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Thinking about starting a concierge business but not sure what you need or where to even begin? The Concierge Starter Kit includes the exact templates, client forms, flyers, and tools I used when I first got started plus a video walkthrough showing you how to use them all. I also cover what kind of insurance actually matters (and what’s just noise), so you can skip the overwhelm and start on solid ground.
➤ Grab the Concierge Starter Kit – $47. It’s the shortcut I wish I had. Get it HERE: https://theconciergeacademy.com/starterkit
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