The 3 phone apps I use to run my biz on the run…

July 20, 2021
Kelly Schaefer

As entrepreneurs we live busy lives – am I right? And if you have kids, 4 leggers, or aging parents, you’ve just added more responsibilities to the list.

And if you’re anything like me – you are CONSTANTLY on the go! And because your feet, sneakers, and heels are always on the ground running, many times we need to be able to run our lives and businesses from that little device we call a cell phone that we have attached to the hip, in our pocket, and even in the bathroom with us ( don’t even lie – you KNOW YOU DO! )

So, today I want to fill you in on the 3 MUST-HAVE apps I use to run my business on the run.

Chances are you are often running much of your business from the road and these 3 Apps will totally help you do so, effectively and efficiently.

MileIQ: For Mileage Tracking

People ask all the time how to track their time and mileage. As you are building your concierge business, remember that your mileage is a FULL reimbursable expense. Whether you’re driving for a client or to a Chamber event, you want to be sure you are properly tracking and recording your mileage!

Mileage is one of the biggest forgotten business expenses for business owners. And I want to be sure you are taking FULL advantage of this business expense, otherwise, you’re leaving thousands of dollars on the table.

“MileIQ automates mileage logging, creating an automatic, accurate record of the miles you drive. No more hit and miss mileage logs. Accurate records mean more mileage deductions for you and less stress all year long.”

Oh – and a NINJA Bonus I found out recently is that if you use Outlook 365 – You have a FREE account with MileIQ, all you have to do is log in with your Microsoft credentials …. NINJA! ?

Slack: The #1 way I communicate with my team!

OMG!!! This app has transformed my productivity and my email inbox! I have to admit, I resisted it at first because I really hate learning new technology on my own. But after several of my other entrepreneurial friends told me about how it transformed their lives, I decided to give it a shot. My team and I use Slack to communicate 90% of the time – and because of this, it eliminates 90% ( or more ) of the emails we once used to send back and forth to each other. We use this app for our weekly huddles and daily updates as well as communicate with not only my Task Complete staff but also with the contractors I use for other behind-the-scenes tasks.

It allows you to create group conversations, as well as one-on-one chats, to handle multiple projects, priorities, and plans all at once.

Asana: How we manage and track EVER-RY-THANG!

I’m not sure if you saw the video I did a while back but I talk about how we use Asana to track and project manage everything in the business. From creating our systems and documenting how we do everything in the business. From how to follow up with a prospect to how to onboard a new client, everything gets added and updated in Asana.

As a concierge who is responsible for managing lots of projects and tasks for clients this is a GREAT resource for keeping track of everything. Even if it’s a reoccurring task – you can set reoccurring tasks, so you won’t forget to change the batteries in that fire alarm every 6 months! Plus, you get to “check” the box, and when you do flying unicorns and yetis happen (you’ll have to trust me on this one ) ?

BONUS APP: For Podcasts listening on the RUN

Many people have iPhones and use – Apple Podcasts

But for the Android Users out there like me – I LOVE Castbox!
(it’s so super easy to use)

I honestly was a little late to the Podcast party, but now I can’t live without my daily dose of inspiration. My love of podcasting and binge listening happened during the Winter of 2018 (I told you I was a late adopter) because I drive 3.5 hrs to my beach house. And while you’re driving through one state to the next, you lose your fave radio station right! Normally I would listen to self-development CDs in my old Mom van, but since I got my new wheels 2 years ago – my new car does NOT have a CD player. I guess I’m too old-fashioned lol!

But on my drive what better way to be inspired and infused with good energy and information while driving.

There’s such a wealth of information out there. Even if you’re not driving 3.5 hours to your beach house, it’s a great way to stay informed and inspired while you’re driving back and forth between clients ?

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Welcome readers! If this is your first time reading my blog, thank you for stopping by! As a concierge who has built a multi 6 figure business, went from a team of 1 (me) to 8 employees in under 5-years, and won multiple awards, my passion is helping others create the same success for themselves! As the Founder of The Concierge Academy, I write about specific topics and marketing strategies that work for concierge, caretakers, assistants, organizers, and other “helper” businesses.